Procurement / Supply Chain Management
MatriX provides effective materials management and control across the complete supply chain and procurement cycle. All standard facilities are provided - requisitions, purchase orders, vendor agreements, expediting, goods receiving, accounts payable, parts catalogue, vendor management etc. A number of significant additional facilities are also provided that differentiate MatriX and place it ahead of the competition.
The MatriX Procurement Plan facility is used to define and set measurable targets and milestones for manufacturer and vendor supply of major items of project material and equipment. Plan dates are entered against milestones based on duration and required on site dates. As procurement progresses, actual dates are entered and the subsequent forecast date for each milestone is updated to allow monitoring of actual versus planned progress. This ensures that the procurement progress runs as smoothly as possible by providing advance warning of any potential delays.
Pricing and RFQ / ITT
MatriX provides facilities to help gain the best prices from vendors and also streamline the quotation and tender process.
The system assists with the creation, issuing, tracking and subsequent comparison of Requests for Quotation and Invitations to Tender. Vendors can submit their prices, delivery dates and other pertinent details directly into the system. A comparison of tender responses can be made and preferred suppliers selected.
A review of purchase costs for the same part on past purchase orders is easily obtained. Historical information includes order details, supplier names, order dates and delivery locations.
Blanket Orders / Vendor Agreements
Vendor Agreements or Blanket Orders cover repetitive purchases from selected suppliers, normally over an agreed time period. Vendor Agreements will specify the supplier, materials and/or services, the delivery schedule, the pricing, quantities and other terms and conditions.
When items are required, they are "called-off" and a purchase order is created and subsequently processed in the normal manner. Blanket orders simplify and expedite the purchasing process and reduce the number of purchase orders. With pre-agreed contractual prices, budgets and forecasts are stabilised and project costs and forecasts made more accurate. They work as a cost reduction and profit improvement tool for both suppliers and customers.
Requisitions may be input directly or generated from material take-offs. Approval routes (workflow) can be set to suit the type and priority of the material or service being requisitioned as well as client and project requirements. These enable requisitions to be automatically passed for approval by appropriate personnel e.g. project engineer, cost control, QA/QC, project manager, procurement.